HVAC & concrete · spreadsheet tools · no subscription

Your bid is missing$4,180

Most contractors price off labor and materials, then guess at the rest. Here's what a $12,000 job actually has to carry before a dollar of it is yours.

Job · 4-ton residential changeoutCost stack
Materials & equipmentCondenser, coil, line set, pad, fittings
$4,850
Base labor2 techs × 9 hrs @ $28/hr
$504
Labor burdenPayroll tax, comp, PTO — 38% most people skip
$191
Truck & overheadInsurance, fuel, tools, software ÷ billable hours
$414
Non-billable timeDrive, pull permits, return trip, invoicing
$336
Warranty reserve & callbacks3% of revenue, because they happen
$226
True cost before profit
$0

Bid it at $12,000 and you clear $1,479 — not the $6,646 the napkin said. The calculators below do this math for every job you quote.

Two trades, two calculators

Excel · Google Sheets

Built for the way each trade actually loses money. Buy once, use on every job, no login and no monthly fee.

HVAC$149

Install Bid Calculator

Price changeouts, new installs, and service work with burdened labor instead of a shop rate you picked three years ago.

  • Burdened labor rate builder
  • Truck overhead per billable hour
  • Equipment margin vs. flat markup
  • Maintenance agreement pricing
  • Break-even by month
Get the HVAC calculator
Concrete$149

Pour Costing Calculator

Cost a pour by the yard, the hour, and the truck — so short loads and pump time stop coming out of your margin.

  • Yardage, waste, and short-load fees
  • Pump rental and standby time
  • Truck time and washout allocation
  • Forming, finishing, and crew loading
  • Bid vs. actual job tracker
Get the concrete calculator

The method, free

Read first

Every calculator here is just this math, already built. Read the method, run it by hand, and buy the sheet only if you'd rather not rebuild it every job.

hvac

HVAC Install Bid Calculator: Loaded Labor, Overhead & Markup Explained

Build HVAC install bids that account for burdened labor cost, truck overhead, and markup — not gut-feel percentages. Step-by-step method with real numbers.

concrete

Concrete Job Costing Spreadsheet: How to Price Pours Without Losing Money on Truck and Pump Time

Learn the exact method to cost a concrete pour — materials, truck time, pump rental, and crew labor — so your bid covers real costs, not gut feel.

concrete

Why Concrete Contractors Underbid Pump and Truck Time (And How to Fix It)

Learn the method to allocate truck and pump time correctly so concrete bids reflect true job cost, not a per-yard guess.

concrete

How to Bid Concrete Jobs Profitably: A Full Cost-Loading Method

Learn the step-by-step method to bid concrete jobs by loading in truck, pump, labor, and equipment costs — not just per-yard guesses.

concrete

Concrete Job Costing Spreadsheet: How to Bid Slabs and Driveways at True Cost

Learn the step-by-step method to cost concrete jobs correctly, including truck time, pump rental, and finishing labor most bids miss.

Know the number before you sign the bid

One-time purchase. Works in Excel or Google Sheets. Yours to edit — nothing is locked.

See both calculators